GB Safety & Security Compliance: Preparing Ahead of the January 2025 Deadline 

The UK government has recently extended the deadline for mandatory compliance with the GB Safety & Security (GB S&S) system for imports from the EU, pushing it from October 31, 2024, to January 31, 2025. This extension grants businesses additional time to align with the UK’s post-Brexit safety and security requirements on EU imports, reflecting an understanding of the preparation needed across industries. 

Despite this extension, UK authorities are urging businesses to begin compliance early. By submitting declarations ahead of the deadline, businesses can avoid potential disruptions and ensure a smoother transition to this regulatory framework, enhancing their resilience and adaptability in a changing trade landscape. 

Understanding GB Safety & Security 

As the UK establishes its own regulatory landscape post-Brexit, the GB Safety & Security (GB S&S) system has become a key element in managing cross-border trade. Similar to the EU’s Import Control System (ICS), the GB S&S is tailored to address the UK’s specific security needs by tracking cargo risks before it arrives. This system mandates detailed, pre-arrival cargo declarations to safeguard UK borders from possible threats, including the import of hazardous materials or prohibited items. 

While it shares some similarities with the EU’s ICS, the GB S&S system has several notable differences. Unlike ICS2, which includes both Pre-Arrival and Pre-Loading filings, GB S&S focuses solely on Pre-Arrival submissions. The UK’s system also bypasses the Request for Information (RFI) process and does not mandate dual filings or HS codes. Instead, it is designed to be efficient yet essential, relying on timely data from importers and carriers to uphold border security. 

Why Start GB S&S Compliance Now? 

Initially, the UK government waived immediate compliance requirements for EU imports, offering a grace period for businesses to transition. However, this period ends on January 31, 2025. After this date, all EU imports into the UK will require an Entry Summary Declaration (ENS) under the GB S&S system. This represents a considerable shift for many businesses that may be new to such filings. 

This deadline is a strong motivator to act early. Businesses that prepare now can avoid potential delays and compliance issues, meet regulatory demands efficiently, and ensure a smoother operational transition. Early adoption will reduce last-minute pressure and improve readiness for seamless trade operations going forward. 

Key Stakeholders Affected by GB S&S Compliance 

The end of the waiver for GB S&S compliance will impact a range of players across the logistics and trade sectors, including: 

• Short Sea Maritime Carriers: Shipping from the EU to the UK, these carriers face new filing and documentation requirements under GB S&S. Early compliance can help ease this transition. 

• Deep Sea Carriers: Though they already file ENS for non-EU shipments, deep-sea carriers will now need to apply similar processes to EU-sourced goods. Early action can integrate these steps smoothly into their workflows. 

• Hauliers: Those transporting goods by road from the EU to the UK may be less familiar with these compliance requirements. Starting early will allow them to identify and resolve data gaps that might affect timely filings. 

• Freight Forwarders: These companies must ensure all shipments comply with GB S&S, particularly those managing large volumes. Early preparation will facilitate efficient handling of new filing obligations. 

• Air Carriers: EU-based air carriers exporting to the UK will need to adjust their processes to meet the GB S&S standards. Planning ahead can ease this transition, fostering efficient compliance. 

Overcoming Challenges in GB S&S Compliance 

Early compliance adopters will have time to address key challenges associated with the GB S&S system, including: 

• Data Management: Ensuring access to accurate cargo information is essential. Early preparation allows carriers to streamline data collection processes. 

• System Readiness: Some businesses may need to implement or upgrade systems to handle GB S&S filings. Getting systems in place now will avoid delays as the deadline nears. 

• Process Integration: Complex logistics chains need careful integration of GB S&S requirements without disrupting existing operations. Early planning reduces the risk of integration issues. 

• Expertise and Training: Staying current with new regulations and ensuring team readiness is crucial. Early training equips organisations to handle GB S&S compliance effectively. 

Solutions for Streamlining GB S&S Compliance 

Businesses can simplify the compliance process with solutions like Descartes Thymeä Customs and Global Safety Filing platforms, which offer: 

• Built-In Connectivity: With extensive support for GB S&S filings, Thyme helps companies streamline compliance and reduce the risk of last-minute adjustments. 

• SaaS Accessibility: As a cloud-based service, Thyme Customs solutions offer a flexible and affordable option for businesses of all sizes. 

• Customisable UI and Integration: Whether companies need a standalone interface or integration with existing systems, the platform provides a range of flexible solutions for GB S&S compliance. 

For those already using the Descartes Thyme Customs systems, integrating GB S&S filings can be smooth and efficient, supporting uninterrupted workflows and customs compliance. 

Take Steps to Prepare Now 

With the January 31, 2025, deadline approaching, businesses should start their GB S&S compliance preparations now. Early adoption provides numerous benefits, including: 

• System Evaluation: Identify any gaps in current processes and make adjustments to ensure compliance readiness. 

• Training Investment: Provide early training on GB S&S requirements to avoid rushed learning curves and potential errors as the deadline nears. 

• Expert Partnerships: Collaborate with solution providers like Descartes Thyme to simplify compliance and ensure your systems are prepared. 

• Stay Updated: Regulatory requirements evolve, and early adopters are often better equipped to handle changes, minimising last-minute adjustments. 

By taking proactive steps, businesses can ease their transition to GB S&S compliance, positioning themselves for uninterrupted operations and long-term trade efficiency.